Admissions, fees and student records on one system

Admissions run on spreadsheets. Fees run on a desktop tool that nobody wants to touch. Each campus keeps its own records, so the group sees its figures only after someone merges them. Parents ask the same question at three desks and get three answers. Accreditation reports are assembled from scratch each cycle.

• Admissions CRM

  enquiry to enrolment, with follow-up tasks for counsellors.

• Fees and finance

  fee plans, payment gateway reconciliation and daily accounts.

• Student lifecycle

  admission, attendance, results and records for each student.

• Examinations

  scheduling, marks and result publishing.

• Campus dashboards

  figures for each campus and for the group.

• Accreditation reports

  data collected through the year, ready when a report is due.

Existing campus ERPs, admission portals, Moodle and Canvas learning platforms and biometric attendance devices. A campus can move to the new system while the learning platform stays as it is.

• UGC and AICTE requirements
• The National Education Policy, with its Academic Bank of Credits
• AISHE returns
• The Digital Personal Data Protection (DPDP) Act, which treats children's data with extra care

A multi-campus education group handled admissions on spreadsheets and fees on an old desktop program. We built an enquiry-to-enrolment CRM, fee management that reconciles with the payment gateway, a student record that follows each learner and dashboards for every campus.

See work in this sector

• Counsellors see every enquiry, its next follow-up and its stage in one list.
• Accounts staff match fee receipts to the payment gateway daily instead of at month end.
• Campus heads and the group office read the same dashboard, so a meeting starts from one set of figures.

Related services: custom CRM and custom ERP.

• Where does an enquiry first land, and who follows it up?
• Which tool takes fees, and how long does reconciliation with the bank take?
• Which campuses run which student systems?
• Which learning platform do you use: Moodle, Canvas or another?
• Which accreditation and government reports does the group file each year?

Admissions and fees go first, since they bring in the money and carry the most manual re-entry. The student record follows, then examinations and the group dashboards. Accreditation reports come last, built from what the earlier modules have collected.

We sit with the admissions and accounts desks at your campus or at our Noida office, and follow one student through a year of paperwork. Then we plan which module goes first, usually the one with the most manual work. A campus can go live ahead of the rest, so the group learns from one before it rolls out to all.